2025 Terms and Conditions: The Reno Latin Dance Fest
Release of Liability and Indemnity Agreement.
By purchasing a pass (the “Pass” or “Event Pass”), you acknowledge that you have chosen to participate in the Reno Latin Dance Fest, January 9-12, 2025 (the “Event”) by In Step LLC (the “Event Providers”), a Nevada limited liability company. You acknowledge that you are going to take part in all or some of its dancing activities and/or other recreational activities at the Silver Legacy Casino Resort, Circus Circus Hotel and Casino, The Eldorado Casino Resort, and Caesars Entertainment, and whatever other casino at which we choose to host the Event. You understand that your participation in these activities poses risks of injury and in some cases, death. Other risks include those associated with the use of the facilities, including walking around the casino properties and parking lots, and participating in dancing lessons, social dancing, dancing performances, dancing competitions, and special Events (collectively, “Use of the Facilities”). Despite these risks and all other risks, and to the fullest extent allowed by law, you agree to assume all risks of injury or death that might be associated with or arise out of your participation in the Event or Use of the Facilities. You further understand that during your participation in the Event you are solely responsible for knowing and understanding your own ability to dance and perform strenuous physical movements.
In consideration for being allowed to participate in the Event and use the facilities, YOU AGREE TO RELEASE FROM ANY LEGAL LIABILITY AND AGREE NEVER TO SUE In Step LLC, doing business as The Reno Latin Dance Fest, or any of their parent companies, subsidiaries, owners, employees, agents, volunteers, dance instructors, the Circus Circus Resort Casino, the Silver Legacy Casino Resort, The Eldorado Casino Resort, and Caesars Entertainment, for injury or death resulting from your participation in the Event or the Use of the Facilities, regardless of the cause, to the fullest extent allowed by law, including alleged negligence. You further agree to defend, indemnify and hold harmless In Step LLC, doing business as The Reno Latin Dance Fest, for any claims, lawsuits, damages, attorney fees, costs or judgments for personal injury or personal property damage or theft related in any way to your participation in the Event or Use of the Facilities.
YOU UNDERSTAND THIS IS A RELEASE OF LIABILITY THAT IS VALID FOREVER, and will apply whenever you participate in the Event or use the facilities at Silver Legacy Casino Resort, Circus Circus Hotel and Casino, The Eldorado Casino Resort, and Caesars Entertainment. You understand that this RELEASE OF LIABILITY will prevent you, or your heirs from filing suit or making any claim for damages in the Event of injury or death from your participation in the Event or Use of the Facilities. Additionally, in the event that you file, or your legal representative files a claim or a lawsuit arising out of participation in the Event or the Use of the Facilities at Silver Legacy Resort, Circus Circus and Eldorado, YOU AGREE TO DEFEND, INDEMNIFY AND HOLD HARMLESS In Step LLC, doing business as The Reno Latin Dance Fest, for any damages, attorney’s fees or costs arising out of such a claim or a lawsuit. With a full understanding of this agreement, you nevertheless enter into this agreement freely and voluntarily and agree that it is binding upon you, your heirs, assigns and legal representatives. You understand and agree that this agreement is severable and that if any clause is found to be invalid, the balance of the contract will remain in effect and will be valid and enforceable.
Refunds and Exchanges.
All sales are FINAL. No refunds will be issued. Before purchasing Passes, carefully review your selection, price and dates of the Event. In addition, we may occasionally offer Passes at a discount after the original on-sale date and will not refund the difference between the original price and the sale price. You agree that you will not attempt to evade, avoid, or circumvent any refund prohibitions in any manner with regard to Passes you purchased. Without limiting the generality of the foregoing, you will not dispute or otherwise seek a “chargeback” from the company whose credit card you used to purchase Passes. Should you do so, your Passes may be cancelled, and we may, in our sole discretion, refuse to honor pending and future Pass purchases made from all credit card accounts or online accounts on which such chargebacks have been made, and may prohibit all persons in whose name the credit card accounts exist and any person who accesses any associated online account or credit card or who otherwise breaches this provision from using our website or purchasing or a Pass to this or any other Event we sponsor.
Pass Transfer.
You may, however, change the name on your Pass to another person. Please go to your ticket on Eventbrite and edit the ticket yourself.
Name changes are free until January 8, 2025 at 11:59PM for the 2025 event.
After January 8, 2025 at 11:59PM for the 2025 event the Name Change fee is $25 and is only available at the festival registration desk inside the Silver Legacy Resort Casino.
Here’s a little info on how to transfer a pass before the online cut off date: https://www.eventbrite.com/support/articles/en_US/How_To/how-to-update-your-ticket-registration-information?lg=en_US
Seat Saving Policy for Evening Showcases.
All seating is general/open seating, except for VIP Full Festival Passes and VIP Seating Upgrades. You may save only 1 (one) extra seat per person present, up to 5 (five) minutes before the scheduled Showcase start time. Five (5) minutes before the scheduled Showcase start time, no seat saving will be allowed, except for VIP Full Festival Passes and VIP Seating Upgrades. All open seats will be available to anyone present at that time, except for designated VIP Seating locations. If you would like a reserved seat, you need to purchase our VIP Full Festival Pass or VIP Seating Upgrad: a guaranteed seat, with the best view, for every show. Here is a link to purchase: https://2025renolatindancefest.eventbrite.com We have ushers for the shows and they will be enforcing this rule, making sure that all open seating is equitable for all who come to see our amazing Evening Showcases.
Camera Policy for Video and Pictures.
Evening Showcases: you are allowed to video the shows from your seat, with your phone cameras at chest height ONLY. Please do NOT stand up, or stand on a chair, to video or take pictures in the showroom. People are trying to watch the show from behind you. “Professional Cameras” are NOT allowed in the showroom. This is a safety issue for all attendees and our RLDF videography crew. We have had too many issues with the “Official Reno Latin Dance Fest Professional Videographers” running into the non-official videographers during the show. We have invested heavily in show videography, and all shows will be posted to our YouTube channel in a timely manner.
Video Policy for Workshops: NO video of the instructors while they are teaching the workshop is allowed. When you do this, it interrupts the workshop and disturbs the instructor. YES, you may video the instructor, IF they invite you to video them, at the END of their workshop.
Cancelled and Postponed Events.
If our Event is cancelled you will receive an e-mail from renolatindancefest@gmail.com. We will either issue a transfer to the next Event or attempt to issue you a refund, unless your Pass is subsequently transferred to another person.
If the Event is moved or rescheduled, we reserve the right to set refund limitations. Please contact us at renolatindancefest@gmail.com for more information or to request a refund if you cannot attend the rescheduled Event. Please make sure to include/provide your Invoice number so we can expedite your refund, if applicable.
If we issue you a refund for a Pass, we will issue a refund of the Pass at face value paid (or, if a discounted Pass, then instead the discounted Pass price paid), all service fees and any convenience charges will not be refunded. Also, if a refund is issued, it will be issued using the same method of payment that was used to purchase the Pass. If a credit card was used to make the refunded purchase, then only that actual credit card will receive the credit for the refund. In Step LLC, doing business as The Reno Latin Dance Fest, will not be liable for travel or any other expenses that you or anyone else incurs in connection with a cancelled or postponed Event.
Pricing and Other Errors.
If the amount you pay for a Pass is incorrect, regardless of whether due to an error in a price posted on our website or otherwise communicated to you, or you are able to order a Pass before its scheduled on-sale or pre-sale date, or you are able to order a Pass that was not supposed to have been released for sale, then In Step LLC, doing business as The Reno Latin Dance Fest, will have the right to cancel that Pass (or the order for that Pass) and refund to you the amount that you paid. This will apply regardless of whether because of human error, or a transactional malfunction of our website, or other operated system.
License; Ejection and Cancellation; No Redemption Value.
The Event Providers reserve the right, without refund of any amount paid, to refuse admission to, or eject, any person whose conduct management deems disorderly, who uses vulgar or abusive language or who fails to comply with Event Provider rules. Breach of terms or rules will terminate your license to attend the Event without refund. Any Event Pass is a revocable license and admissions may be refused.
Recording, Transmission and Exhibition.
You agree that the Event for which you purchase Passes is a public Event, that our appearance and actions inside and outside the venue where the Event occurs are public in nature, and that you have no expectation of your name, image, likeness, acts, poses, plays, appearance, movements, and statements in any live or recorded audio, video, or photographic display or other transmission, exhibition, publication or reproduction made of, or at, the Event (regardless of whether before, during or after play or performance) for any purpose, in any manner, in any medium or context now known or hereafter developed, without further authorization from, or compensation to, you or anyone acting on your behalf.
You Are Subject to Search.
You and your belongings may be searched on entry to the Event. You consent to such searches and waive any related claims that may arise. If you elect not to consent to such searches, you may be denied entry to the Event without refund or other compensation. Under certain facility rules, certain items may not be brought into the premises, including without limitation, alcohol, drugs, controlled substances, weapons, laser pointers, strobe lights, irritants (e.g., artificial noisemakers), bundles and containers.
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I have read all of the above and agree to abide by these terms and conditions for the 2022 and/or 2023 Reno Latin Dance Fest. If I would like a printed copy of these terms and conditions to keep, I have received one.
By purchasing a Pass to this Event, I agree to be bound to all of its terms and conditions. By purchasing a Pass for this Event, on behalf of a minor, I agree that I am an authorized parent or guardian of the minor and agree to bind the minor to all of the document’s terms and conditions. By purchasing a Pass to this Event, I understand that I may be found by a court of law to have forever waived my right and/or the right of the child(ren)/ward(s) on behalf of whom I am signing to maintain any action against In Step LLC and the other persons and entities described above on the basis of any claim from which I have released In Step LLC and all additional released parties herein and that I have assumed all risk of damage, loss, personal injury, or death to myself and/or my minor child(ren)/ward(s) and agreed to indemnify and hold harmless In Step LLC and all other released parties described herein from and against any and all losses, liabilities, claims, obligations, costs, damages and/or expenses whatsoever paid, incurred and/or suffered by me and / or the child(ren) / ward(s) on behalf of whom I am signing as a result of the participation in Event and Use of the Facilities by myself and/or child(ren)/ward(s), and/or claims asserted by myself and/or child(ren)/ward(s), against In Step LLC and all other released parties described herein related to such participation in the Event and Use of the Facilities. I have had a reasonable and sufficient opportunity to read and understand this entire document and consult with legal counsel, or have voluntarily waived my right to do so. I knowingly and voluntarily agree to be bound by all terms and conditions set forth herein.
You MUST be 18 years old or older to sign your own waiver
You MUST be the Parent or Legal Guardian to sign for a minor (under age 18)